Privacy notice

Website visits and enquiries. Updated 9th November 2026.

Who we are

KP Safety Management Limited is the data controller for the enquiry information described in this notice. This means we decide why and how it is used.

For questions or requests about your information, email [email protected] or write to our registered office.

Information we collect

When you contact us, we receive your name, email address or other contact details, your message and any information you choose to send about your business or the work you need.

How and why we use it

We use enquiry information to reply, discuss the work, prepare quotations and keep relevant correspondence.

If you are enquiring about a contract with us as an individual, we use the information to take steps you have requested before entering that contract. This is our contractual lawful basis.

If you contact us on behalf of a company, or with another business enquiry, we rely on legitimate interests. Our interest is in responding to enquiries and keeping the correspondence needed to manage those discussions.

Who handles your information

Our email and IT service providers handle correspondence and stored information as part of providing their services. Some of our providers store information outside the UK. Where that happens, transfers are covered by UK adequacy regulations or another approved safeguard. We may share relevant information with professional advisers to deal with a dispute or legal claim, or disclose it where the law requires us to do so. We do not sell your personal information.

How long we keep it

We keep enquiry records for two years after our last contact, unless the enquiry leads to work. Where work follows, we keep the records for six years after the engagement ends. Six years is the period in which a contractual claim can be brought, and the period for which accounting and tax records have to be retained.

You can contact us to ask about the records relating to your enquiry.

Website information

The current site contains no analytics or advertising tools and does not set cookies or use browser storage. Fonts and images are included with the website rather than loaded from a third-party service.

Your rights

You can ask for a copy of your personal information and for inaccurate information to be corrected. Depending on the circumstances, you can also ask for information to be deleted, its use to be restricted, or a portable copy to be provided. These rights are subject to legal conditions.

Your right to object

You can object to our use of your information based on legitimate interests, for reasons relating to your circumstances. Contact us using the details above and we will consider your request.

Complaints

Please contact us if you are concerned about how we have handled your information. You also have the right to complain to the Information Commissioner’s Office.

Information used in client work

This notice covers website visits and enquiries. Work involving client employee records, incident details or health information needs separate data handling arrangements and, where applicable, additional privacy information. Please do not send these records with an initial enquiry.